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fall between the cracks and never be issued the forms Consequently, a better approach is to issue them at the same time that an employee receives all other paperwork, so there is no chance of them being missed Enrollment forms can cover medical, vision, dental, life, supplemental life, short-term disability, and long-term disability insurance Some insurance carriers provide a wide range of coverages with a single application, but this is the exception be prepared to issue a large number of documents Veterans Check-Off Form Companies are required to submit the VETS-100 form to the federal government once a year, which specifies the proportion of military veterans in the corporate workforce It is easiest to track this information by having new employees fill out a simple check-off form that itemizes whether or not they have been engaged in military service in the past Employee Manual There should be a comprehensive employee manual in the new employee packet that includes a tear-out acknowledgement of receipt The employee signs this receipt to indicate that he or she has received and read the employee manual; the receipt goes into the employee s personnel file This is useful in case an issue regarding employee benefits or rights arises at a later date and an employee claims to have no knowledge of the issue, even when it is stated in the employee manual Pay Period Schedule The pay period schedule may be obvious for salaried personnel, since it should always fall on the same date However, employees who are paid on an hourly basis must know when a pay period ends, which can vary in relation to the pay date This is an especially common problem when the timekeeping system is on a weekly basis and the payroll system is on some other system, such as biweekly Form W-4 All employees must fill out the IRS Form W-4, in which they claim a certain number of allowances and possibly additional tax withholdings This information is needed in order to compute their income tax withholdings Turn to 8, Payroll Taxes and Remittances, for a more in-depth discussion of this form Form I-9 The Immigration and Naturalization Service requires all new employees to fill out the Form I-9, the Employment Eligibility Verification form A sample copy of the form and its instruction sheet are shown in Exhibit 17 This form serves two purposes First, it requires the employer to establish the identity of a new employee, which can be done with a driver s license, a variety of government identification cards, a voter s registration card, or a Native American tribal document Second, it requires the employer to establish that a new employee is eligible to work, which can be done with a Social Security card, birth certificate, Native American tribal document, or an unexpired employment authorization document These two requirements can be satisfied with a single document, such as a US passport, certificate of US citizenship or naturalization, unexpired temporary resident card, or several other documents that are specified in Exhibit 17. word 2010 code 39 barcode Install Code 39 Fonts Add-In in Word - BarCodeWiz
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